Report this profile; About. Projects and investment decisions (e.g. Based on an examination of these plans and interviews with IM Division representatives, the audit found that several of the plans developed to support the management of IM initiatives have not been maintained nor monitored and are no longer considered relevant. CIO will work with IMT-PARB to develop IM Operational Plan and IMT Strategy, including review and approval by Business Transformation Committee. Similarly, if a senior CIOSB representative does not regularly attend and participate at sector IT governance-related committees, there is an increased risk of misaligning sector and departmental IT activities. IIoT consists of Internet-connected machinery, infrastructure and advanced smart devices that collect, exchange and analyze data to enhance manufacturing, industrial processes and operational efficiencies. IT Governance at NRCan is delivered mainly through the following committees: Executive Committee (EXCom): This DM-chaired committee, which includes all Sector ADMs, sets the Department’s strategic directions, priorities and oversees coordination with portfolio agencies. Considering that the large government-wide initiatives such as GCDOCS, Voice Over IP Phones, and Email Transformation have concluded, there is an opportunity to review the structure of NRCan’s CIO organization to further enable that shift to strategic business enabler and partner. SSC also provides certain optional technology-related services to government organizations on a cost-recovery basis. For enquiries, contact us. IMT-PARB chairs will add an IM Update as a standing item to the IMT-PARB Agenda. Specifically, the IT vision and strategic priorities could serve as a guide/criteria to: Considering the strategic importance of the task, it would be appropriate for IMT-PARB to fully engage BTC and Senior Management in defining the IT vision and strategic priorities for the department. 199, Monthly communication reports in the last 6 months: Designated Public Office Holders who participated in the communication: Office of the Commissioner of Lobbying of Canada, Listing of All Lobbyists and Responsible Officers, Listing of Designated Public Office Holders who are in Monthly Communication Reports, Listing of Organizations, Corporations, Clients and their Beneficiaries, Data Extract from the Registry of Lobbyists Database, Exemptions granted under the Lobbying Act, Active Lobbyists and Registrations by Type, Government Institutions in Active Registrations, Government Institutions in Monthly Communication Reports, Monthly Communication Reports by Reporting Period, Subject Matter in Monthly Communication Reports, Employment and Social Development Canada (ESDC), BUILDING AND CONSTRUCTION TRADES DEPARTMENT, AFL-CIO, CANADIAN OFFICE. NRCan Management should also consider formally involving SSC in IMT-PARB as an observer. In my professional judgement as Chief Audit Executive, the audit conforms with the Internal Auditing Standards for the Government of Canada, as supported by the results of the Quality Assurance and Improvement Program. Please refer to Appendix A for the detailed audit criteria. Other committees, such the Planning and Reporting Committee (PRC - which reviews projects including IT-enabled projects), and the Investment Review Board (which reviews investments including IT investments). Presented to the Departmental Audit Committee (DAC)June 23, 2016. Within NRCan, the Chief Information Officer (CIO) has been designated as the Information Management Senior Officer (IMSO) who is accountable via the Assistant Deputy Minister, Corporate Management and Services Sector (CMSS) to the Deputy Minister, for overall departmental information management (and technology) direction and performance. Appropriate management of these information resources requires all departmental employees to consistently assess whether or not the information has business or enduring value and to apply consistent practices to the organization, use and dissemination, retention and disposition of this information. The current IT governance structure may not enable NRCan to identify synergies and manage department-wide IT risks and issues, including cyber security, and liaising with Shared Services Canada. Leveraging the current IM governance structure to support IM priority setting, planning and investment decision making processes involving the CIO and NRCan sector leadership; Clarifying key roles in IM within NRCan sectors to support departmental consistency in IM practices; Re-examining departmental strategic and operational plans to ensure they reflect departmental IM priorities; define costs and associated benefits to support investment and resource allocation decisions; and provide appropriate guidance and a means of monitoring IM change initiatives and activities; Developing and implementing comprehensive business process guidance to ensure information resources of business and enduring value are managed in a consistent manner; and. IMT-PARB is intended to provide a departmental forum for discussion, analysis, and guidance of horizontal IMT-related issues, plans or requirements and either concurs with or develops recommendations for consideration by the Business Transformation Committee, as appropriate. When reviewing the minutes of IMT-PARB and other IT Governance-related committees, for example, it was observed that discussions are focused on providing updates, and meetings are a forum to discuss risks and issues of specific corporate IT initiatives, such as the implementation of GCDOCS (an electronic document and record management system), the email transformation initiative, and other SSC IT initiatives. how many times is an IM related activity performed?) The IM foundation (e.g. In April 2007, Mr. Bastien joined the Federal Public Service, serving initially at National Defence as Director of the Information Management Service Transformation and then as Director General (DGIMST), leading the division in the strategy and planning for further discovery and alignment of a rationalized Defence IM/IT Program. IT Governance “is an integral part of enterprise governance and consists of the leadership and organizational structures and processes that ensure that the organization’s IT sustains and extends the organization’s strategies and objectives”Footnote 2. This is particularly critical considering the importance of Science Computing to effectively deliver key departmental priorities. In my professional judgement as Chief Audit Executive the audit conforms with the Internal Auditing Standards for the Government of Canada, as supported by the results of the internal Quality Assurance and Improvement Program. The 2014-2016 paper records disposition plan has not yet been fully executed, and does not address paper records for all sectors and physical locations of the Department. As part of the ‘strategic’ side, it captures four (4) guidance documents, they include- (1) 2015-18 Information Technology (IT) Plan; (2) 2013/14 – 2017/18 Information Management and Technology (IMT) Strategic & Tactical Plan; (3) (Undated) NRCan Information Management (IM)/Information Technology (IT) Plan; and (4) Information Management (IM) Strategy and Roadmap. TeraMach also configured a secure FTP file transfer for a third party to upload files to OSTA without the need to connect directly to the servers using AWS Lambda and S3. A decentralized model is inherently more responsive to user needs, yet is more prone to inconsistencies and less effective at leveraging synergies than a more centralized IT governance model inherently could. The primary goal of a sound IT governance framework is to ensure that the investments in Information Management and Technology generate business value, and to mitigate the risks that are associated with IT such as cyber security threats and misalignment of IT and business priorities. You will not receive a reply. Providing technical advice on how to build streaming application services using AWS Appstream 2.0, which has further reduced costs. Key elements of these frameworks were expected to align with the TB policy instruments including definitions of roles and responsibilities; accountability structures; policies, plans, tools, systems, and human resources planning; and monitoring and reporting. In response to recommendation 10, common processes will be established and reflected in the Terms of Reference for sector IT-related committees: October 31, 2016, Position Responsible: Relevant Information Management and Technology Project and Architecture Review Board (IMT-PARB) members or Chairs of Sector IT-related committees and CIO, Management agrees. Assistant Deputy Minister Innovation and Energy Technology Sector (ADM IETS), ADM Public Affairs and Portfolio Management Sector (PAPMS) and ADM Energy Sector (ES)should ensure IT committees are established within their Sector to facilitate discussions and coordination of IT activities across the Department. Continue to Sign-In Partner. The audit identified opportunities to broaden the Department’s IM performance measurement scope from its current “activity” focus (e.g. Sector ADMs should ensure that representatives identified for IMT-PARB attend regularly, are empowered to represent their Sectors and are consistently at the Director General (or equivalent) Level. The CIO Strategy Council is a not-for-profit organization that provides a forum for Canada’s chief information officers to focus on collectively transforming, shaping and influencing the Canadian information and technology ecosystem. NRCan Management should also consider formally involving SSC in IMT-PARB as an observer. Formal and meaningful IT performance measures related to outcomes and alignment to NRCan’s strategy and priorities may not have been developed, thereby limiting the ability of management to monitor the effectiveness of IT, and take corrective action as necessary. These consultations were led by the Audit Branch as part of the annual audit planning exercise and included discussions with senior management across all Sectors as well as the Chief Information Officer (CIO). Develop measures and targets to assess performance in reaching the objectives defined in the plan; and to implement required corrective actions in a timely manner. For example, while “Sector needs” were identified as a priority, actual Sector needs and IT priorities in alignment with business strategies were not identified or discussed. Also working with departments on innapropriate uses of Temporary foreign workers ...and working to ensure these workers are paid the same as Candian workers (wages, benefits ), Pipeline projects - discussing the benefits to the economy and employment of these type of projects in Canada. Natural Resources Canada's Integrated Knowledge Base and Library Transformation Team has embraced new technologies and approaches to client service. The Directive identifies the CIO as being responsible for ensuring that all information resources of enduring value are transferred to Library and Archives Canada at the end of their retention periods and that the departmental Recordkeeping Implementation Plan is implemented. volume of GCDOCS files by sector, and growth of GCDOCS file volumes). Such initiatives have consumed significant time and energy, and have limited the ability of organization’s to implement changes in this paradigm shift.

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